SAP Business One: ERP Software for Small Businesses

Gain greater control over your business or subsidiary with SAP Business One. Streamline your processes by using ERP software that grows with you.

You have a vision? SAP Business One is your solution

SAP Business One is an integrated Enterprise Resource Planning (ERP) Solution for small and midsize businesses, as well as subsidiaries of large enterprises. On the one hand, the complete solution meets all the corporate requirements of standardization and control; on the other hand, the solution integrates the business processes of decentralized business units quickly, cost-effectively and transparently.

SAP Business One helps you manage every aspect of your company by providing you with access to real-time business information through a single system. The application is divided into a number of modules, which each cover a different business function.

SAP Business One is designed to be a flexible and extensible solution. The application is available on premise or on demand, with standard interfaces to internal and external data sources, mobile devices, and other analysis tools.

As more customers require Business Intelligence (BI), SAP introduced SAP High-Performance Analytical Appliance (HANA) technology to SAP Business One. SAP HANA technology relies on main memory for computer data storage, providing faster and more predictable performance than database management systems that employ a disk storage mechanism.

The functions of SAP Business One: Comprehensive and flexible

SAP Business One is a complete and easy-to-use enterprise ERP software. The enterprise software includes all the features you need to coordinate your business and also supports you in important ancillary administrative activities, such as customizing and backing up your data, foreign exchange and foreign exchange information processing, banking, cost accounting, and more.

SAP Business One

Step inside your new look business with SAP Business One

The SAP Business One application offers an affordable way to manage your entire business – from accounting and financials, purchasing, inventory, sales and customer relationships, and project management, to operations and human resources. SAP Business One helps you to streamline processes, gain a greater insight into your business, so that you can act fast and make decisions based on real time information, to help you drive profitable growth.

A single view of your business to help you stay in control

We understand that businesses like yours have big dreams and big goals, and as your business grows it can be difficult to get a single view of what is happening at any given time, when information resides in different applications or even locations. SAP Business One is designed for small and midsized companies to grow with you, it is flexible, modular, yet powerful and with its user-friendly interface, it is simple to use.

A complete and customizable solution

SAP Business One is a single, integrated solution that provides clear visibility into your entire business and complete control over every aspect of your operations. It captures all critical business information for immediate access and use companywide.

Unlike accounting packages and spreadsheets, it delivers what you need to manage your key business areas. Because every business is different, SAP Business One is designed with flexibility in mind. Whether it’s deployed on premise or in the cloud, you can access SAP Business One at anytime, anywhere via any mobile device. And because SAP Business One runs on both the SAP HANA® and Microsoft SQL server platforms, you can choose the one that suits your business best.

What’s more, your employees can start using it from day one. As your business grows, you can customize and extend SAP Business One to meet your evolving needs.

Do you want to grow your business overseas? SAP Business One supports 27 languages and 43 country-specific versions, delivered and supported locally.

Financial management

SAP Business One provides a complete set of tools to help manage and streamline your financial operation. It automates everyday accounting tasks such as maintaining ledger and journal entries, supporting tax calculations, and enabling multicurrency transactions.

You can conduct all your banking activities – including processing bank statements and payments, as well as reconciling accounts. You can also manage cash flow, track budgets, and compare actuals versus plans to see where your business stands at a moment’s notice.

By integrating your financial operation in real time with other business processes, such as purchasing and sales, you can speed transactions and improve visibility into cash flow.

  • Accounting – automatically handle all key accounting processes, such as journal entries, accounts receivable,
    and accounts payable.
  • Controlling – accurately manage cash flow, track fixed assets, control budgets, and monitor project costs.
    Simplified – management of fixed assets, the virtual fixed asset function frees you from repetitive manual
    data entry.
  • Banking and reconciliation – quickly process reconciliations, bank statements, and payments by various methods including checks, cash, and bank transfers.
  • Financial reporting and analysis – create standard or customized reports from real-time data for business
    planning and audit reviews.

Sales and customer management

  • Sales and opportunity management – track opportunities and activities from the first contact to deal closing.
  • Marketing campaign management – create, manage and analyze marketing activities.
  • Customer management – store all critical customer data in one place, synchronize and manage customer contacts stored in Microsoft Outlook.
  • Service management – manage warranty and service contracts efficiently, enter and respond to service calls
    quickly.
  • Reporting and analysis – create detailed reports on all aspects of the sales process, including sales forecasting
    and pipeline tracking, using time saving templates.
  • Mobilize your sales team – manage your sales information on the move with SAP Business One Sales mobile app.

Purchasing and inventory control

  • Procurement – create purchase requests, POs, and goods receipts; link purchasing documents and view document trails for audit purposes; and manage returns, additional expenses, and multiple currencies.
  • Master data management – manage detailed data in a user-friendly interface, view account balance and purchase  nalyses, and maintain detailed item purchasing information with price lists and tax information.
  • Warehouse and accounting integration – achieve realtime synchronization of goods receipts and inventory warehouse levels;
  • Process accounts payable invoices, cancellations, and credit memos with a PO reference; plan your material needs; and schedule your purchases accordingly.
  • Easier, up-to-date reporting – generate reports with real-time data and display them in various report formats or dashboards.

Production planning

  • Warehouse and inventory management – manage inventory using various costing models, maintain item master data, and use multiple units of measure and pricing.
  • Bin location management – manage stock in multiple warehouses, by dividing each one into multiple subzones, set up allocation rules, optimize stock movement, and reduce picking times.
  • Goods receipt and issue control – record goods receipts and issues; track stock locations and transfers; enable consignment, drop-ship, and other orders; and perform inventory and cycle counts.
  • Production and material requirements planning - create and maintain multilevel bills of materials (BOMs), issue and release production orders manually or by backflush, and globally maintain prices for BOMs.
  • Efficient reporting – generate reports with timely data
    and display them in various formats or dashboards.

Business Intelligence

  • Report creation and customization – access data from multiple sources, create new reports, and customize existing ones in a variety of layouts with minimal IT overhead.
  • Interactive analysis – use with standard MS Excel features to create reports and see your business from new angles.
  • Intuitive tools – drag and relate, drill downs, search assistance, and workflow-based alerts.
  • Analytics plus pre-defined KPIs (key performance indicators) help you to see average delivery variance days, top five sales employees.
  • Enhance your reports with powerful visualizations by integrating SAP Lumira for SAP Business One.

Analytics and reporting

Together with the fully integrated SAP Crystal Reports for SAP Business One you can create dashboards and reports that provide insight into all business areas.

Intuitive, interactive drill-down functionality helps you get answers to your most pressing questions. Employees can address customer needs faster, and managers can accurately track revenues, costs, and cash flow to assess performance and take quick corrective action.

For even faster information access, the SAP HANA version for SAP Business One provides powerful analytics in real time, making it easier for users to search SAP Business One for the information you need and create standard or ad hoc reports in a moment.

Brief Overview - Why SAP Business One?

  • Integration, standardization and automation of your business processes and data
  • Business growth thanks to optimized processes
  • No redundant data entry, avoid errors
  • Time and cost savings
  • Fast amortization
  • Greater business transparency
  • Integrated customer relationship management (CRM) capabilities
  • Closer customer relations
  • Worldwide market presence and global support
  • Network-wide integration of applications through preconfigured interfaces
  • Flexible expandability through add-ons