Integrated document management system

document management system CKS.DMS

The Challenge: Electronic Document Management and Archiving

All companies, institutions and persons subject to accounting and recording requirements must comply with the GoBD guidelines. The Code of Conduct for Bookkeeping (GoBD) places special requirements on the financial administration when using IT systems for bookkeeping and other business information records.

The ordinance also applies to all ancillary systems of financial accounting, for example for the merchandise management system used. Manual management of all digital documents and information is expensive and time consuming. The manual processing of the data in the archive by one or more persons also increases the risk of errors occurring. Without a systematic document management system with clear archiving, you will incur long-term economic losses.

The Solution: Addition of SAP Business One with CKS.DMS

With SAP Business One, we optionally provide our customers with the supplementary solution CKS.DMS, thus facilitating paper- or administration-intensive process flows. The database-driven management of electronic documents is easy to use and maintain for companies and their users. Installation and operation of the DMS software are also easily possible for employees without product knowledge. In addition, the system increases the profitability of your company compared to other products on the market by low acquisition and support costs.

With SAP Business One in conjunction with the document management system CKS.DMS you are very well prepared for the GoBD (valid regulation in Germany).

Systematic data archiving: Document Management System CKS.DMS

The deep integration ensures that automatically after the filing (scanning and printing) of a document in the background a text recognition and keywording takes place. Using the document or business partner, all documents can be called up in an intelligent preview, which is also extended by a search function across the entire archieve.

For archiving additional documents (such as MS-Office documents or images in digital form) simple file archiving functions are available. If possible, these documents are included in the keywording in order to obtain additional results in the archive search.

The most important advantages of this document management software at a glance:
  • Simple installation and intuitive operation of the document management system CKS.DMS without previous product knowledge.
  • Improved workflow through automated processes, less time wasted and more effort, while minimizing the error rate in document management.
  • Simplest archiving with SAP: Scanning and archiving documents is easily possible for every employee without extensive training.
  • Automatic text recognition, indexing and archiving of the documents of financial accounting, asset accounting, payroll accounting, cost accounting, data of the merchandise management system u.v.m.
  • Search & Find: All documents and data in the archive database can be easily found, are available at any time, read out immediately, machine-readable and are securely archived for at least 10 years.

Learn more about benefits of SAP for the SME sector.

Conclusion: save costs, speed up processes, comply with regulations

The document management system CKS.DMS is the key to success when automating business processes in conjunction with the ERP system SAP Business One. Make your business fitter and more efficient! The cost reduction for the handling of documents can be measured immediately in the area of personnel costs. Under the same conditions, you achieve a much higher efficiency and you are faster than your competitors.

With our document management system, you can implement the GoBD-compliant archiving and provisioning of books, records and documents in electronic form in SAP Business One - in line with the regulations of the Federal Ministry of Finance - and are thus on the legally secure side.